Even though many businesses are working towards an office environment where there is less paper, this many not be entirely possible in your particular business. There could be a number of reasons why you may have files of documents on site. In the legal field in particular there are many documents that are required to be in a hard copy format. After a number of y,ears you may no longer be required to store the information. How,ever you cannot simply throw the documents away in the garbage. The documents may contain sensitive information and need to be disposed in the proper manner. Shredding is still one of the most efficient ways to do this. Here are a few reasons why it is better to use a professional shredding company to do this.
Proper Shredding of Documents
The shredding machines used by professional shredding companies use fine cutters. This means that once a document is shredded it cannot be put back together. Many of the home office type of shredders that you can buy from the local stationary store use wider cutters. Often even after a document is shredded the strips of paper can be reassembled. This defeats the purpose of shredding the document in the first place. With a professional shredding company you have the peace of mind that whatever documents you send for shredding will be properly destroyed. The confidentiality of the documents is retained and there is far less risk of the information falling into the wrong hands once disposed of.
On-Site or Off-Site Shredding
Many shredding companies offer the option of either on-site or off-site shredding. If you have a large amount of paperwork that needs to be disposed of on a regular basis then off- site shredding will probably be best. Each week or month, the shredding company will come to your office to collect the documents that need to be shredded. They will then take these documents away in a secure container and give you a receipt for the container. The container is taken to a central depot where the documents are shredded and packaged for paper recycling. These depots have tight security so you do not need to be concerned about the confidentiality of the documents. If you prefer to personally know that the documents have been destroyed then you can opt for on-site shredding. With on-site shredding, the shredding company will bring a truck with a shredding machine to your premises. They will collect the container from you and take it outside to the shredding machine. A short while later they will return with the same container after the contents have been shredded. If you try to do the shredding in house then you are lumbered with having to have enough space for the shredding process.
More Efficient Shredding Systems
A professional shredding company knows the value of ensuring document confidentiality. They therefore work hard at ensuring that all security measures are adhered to. The shredding companies usually only employ people who have solid references. Most vehicles have security cameras so that even if they do the shredding on-site, there is a way of checking that the documents are being securely handled. Most importantly, they have specific processes in place. If you handle the shredding yourself, employees may not follow proper procedures. They may not dispose of the shredded documents in the right manner and they may not keep the documents that still need to be shredded secure. Using a professional shredding company helps to make sure that the proper procedures are followed and that all documents are shredded in the most efficient way.
Better Waste Management
A professional shredding company can help you to dispose of documents in the right way. Shredded paper can be used for recycling. Rather than your company having to take the shredded documents to a paper recycling depot, you can incorporate that into the services from the professional shredding company that you choose to hire. Because they deal with shredding on a daily basis, the shredding company usually takes care of the recycling at the same time. This can save you a great amount of time and hassle. It is one of those small things that is often well worth paying for to get it taken care of by a professional company. In this way, you can also do your bit for the environment by making sure that the paper is not just added to a garbage pile.
Proper Shredding of Documents
The shredding machines used by professional shredding companies use fine cutters. This means that once a document is shredded it cannot be put back together. Many of the home office type of shredders that you can buy from the local stationary store use wider cutters. Often even after a document is shredded the strips of paper can be reassembled. This defeats the purpose of shredding the document in the first place. With a professional shredding company you have the peace of mind that whatever documents you send for shredding will be properly destroyed. The confidentiality of the documents is retained and there is far less risk of the information falling into the wrong hands once disposed of.
On-Site or Off-Site Shredding
Many shredding companies offer the option of either on-site or off-site shredding. If you have a large amount of paperwork that needs to be disposed of on a regular basis then off- site shredding will probably be best. Each week or month, the shredding company will come to your office to collect the documents that need to be shredded. They will then take these documents away in a secure container and give you a receipt for the container. The container is taken to a central depot where the documents are shredded and packaged for paper recycling. These depots have tight security so you do not need to be concerned about the confidentiality of the documents. If you prefer to personally know that the documents have been destroyed then you can opt for on-site shredding. With on-site shredding, the shredding company will bring a truck with a shredding machine to your premises. They will collect the container from you and take it outside to the shredding machine. A short while later they will return with the same container after the contents have been shredded. If you try to do the shredding in house then you are lumbered with having to have enough space for the shredding process.
More Efficient Shredding Systems
A professional shredding company knows the value of ensuring document confidentiality. They therefore work hard at ensuring that all security measures are adhered to. The shredding companies usually only employ people who have solid references. Most vehicles have security cameras so that even if they do the shredding on-site, there is a way of checking that the documents are being securely handled. Most importantly, they have specific processes in place. If you handle the shredding yourself, employees may not follow proper procedures. They may not dispose of the shredded documents in the right manner and they may not keep the documents that still need to be shredded secure. Using a professional shredding company helps to make sure that the proper procedures are followed and that all documents are shredded in the most efficient way.
Better Waste Management
A professional shredding company can help you to dispose of documents in the right way. Shredded paper can be used for recycling. Rather than your company having to take the shredded documents to a paper recycling depot, you can incorporate that into the services from the professional shredding company that you choose to hire. Because they deal with shredding on a daily basis, the shredding company usually takes care of the recycling at the same time. This can save you a great amount of time and hassle. It is one of those small things that is often well worth paying for to get it taken care of by a professional company. In this way, you can also do your bit for the environment by making sure that the paper is not just added to a garbage pile.
About the Author:
Most people who choose a document shredding new york company are not aware that there are major differences between companies in terms of information security, price and customer service. At American Security Shredding, we protect businesses and their customers by providing highly secure, on-site and off-site shredding, to help them comply with HIPAA, GLB and FACTA, as well as all other federal information destruction laws.
I have been using a mobile shredding service for years and i would always people to use a professional shredding company.
ReplyDelete